Settings

Registration

The 'Registration' page handles settings for online registration for the event. You can control aspects such as times, deadlines, contact information, waitlists, and the number of spaces for attendees. You may also choose (or create) templates for feedback, informing and reminding registrants of their status. The online forms presented to the registrants can also be custom tailored with styles and data fields of your choosing; for information on customizing the registration form itself, see "Registration Form Set-Up."

 

Event Registration Settings

UNI Requirements

If your event if open to CUID holders only, you may want to utilize the UNI-lock feature. When “UNI required” is checked, individuals must log-in with their UNI and password before registering for the event.

Additional settings are offered:

• Invitees - To restrict registration to a select group of people, you can import a list of UNIs on the "Invitees" page (yellow tab) that appears after you have saved your initial registration information.
• Limit to 1 registrant per UNI? - A checkbox to designate whether or not to limit each UNI to one registration
• Custom WIND Service? - Allows you to use a customized header for the WIND authentication log-in page.  Departments can coordinate with cuit-wind@columbia.edu to have the authentication screen branded with their own logo. This request should contain the following information:
  • Service Name (i.e. sundial-educdev)
  • Technical Contact: (email address)
  • Administrative Contact: (email address)
  • Description of your need
  • UNI or Anonymous Identifiers: (UNI)
  • Response Format: (plain-text)
  • Hosts Making Validation Requests: (calendar.columbia.edu)
  • Destination URIs: (calendar.columbia.edu/xxxx)
  • Log-in Screen Settings: (attach desired logo to request)
  • Please note: This service is currently unavailable.

 

Total Registration Slots

The total number of slots for registrants. For unlimited registration, enter 0. See "Advanced Registration Options" below for information on enabling a waitlist beyond the registration cap.

Registration Start Date/Time

The date and time at which registrants may begin registering for the event. Times should be entered in the form HH:MM. Use the drop down field to specify AM or PM. Enter Dates in the form MM/DD/YYYY manually or use the calendar tool to the right.

Registration Deadline

The date and time when registration will close. Please enter a time concurrent with or prior to the start of the event.

Registration Cancellation Deadline

The date and time marking the end of the period during which registrants may cancel their registration. Please enter a time prior to the start of the event.

Reg. Timezone Locale

The timezone for the above dates and times.

Registration Contact Information

Registration contact fields specify the person or group responsible for registration for this event who can respond to inquiries. The name, email, and telephone number are required. These fields default to the event contact on the event info page.

 

Registration Contact

Contact's name

Registration Contact E-Mail

Contact's E-Mail

Registration Contact Phone

Contact's phone number

Advanced Registration Options

 

Advanced registration options provide additional features to manage your registrants. 

Who's Coming

Registrants will be able to see who else has registered for the event (you can customize what information registrants can see by selecting "customize template."

Waitlist Configuration

Enable waitlisting for registrants beyond the maximum slots allowed and set the maximum number of registrants to keep on the waitlist. An infinite waitlist is denoted by a zero.  Note: you must manually move a waitlisted registrant to the confirmed registration list if a confirmed guest cancels.

Reminder Configuration

Enable the automatic sending of a reminder email to all registrants before the event.  You can indicate when this reminder email should be sent and customize the reminder text by selecting "customize template."

Registration Feedback Templating

You may choose or create templates for feedback to registrants.  Screen templates appear in the browser during registration or cancellation. Email templates form the emails that are sent to users after registration or cancellation.  If you do not customize these, the Default Brand templates will be used.

Registration Confirm Screen

Online in-browser confirmation of the user's registration attempt, notifying them of their registration status and whether they've been registered, waitlisted, or whether the slots have all been filled.

Registration Status Email

Template of content for the registration status emails sent to users; you may notify of them whether they successfully signed up or if they were placed on the waitlist, or if the event is completely full.

Registration Error Screen

An error message to be given to users if their attempt to register fails in the system, such as if they attempt an action outside of the allowed time period. (e.g. registering before registration is open or after the deadline)

Registration Cancel Screen

Online in-browser affirmation of cancellation of a registration.

Registration Cancel Email

Template of content for the email sent to registrants upon cancellation of their registration.

Registration Form Setup

The registration form presented to registrants may be tailored for content and appearance via a wizard for adding, ordering, and changing fields. By default the registration form will have your brand's set of fields (if you have custom branding). You may use your brand's field set or a common field set as a springboard to create an event-specific custom field set. You may also customize a set of fields for your form from scratch. Any of these methods will produce an event-specific copy for you to work with.  See "Registration Form Set-Up" for more information.

Note: Choosing the Brand or Common option after customizing your form fields will overwrite all customizations.

Note: You cannot modify the registration form fields after people have registered for your event. If you need to make a modification at that point, you must first clear the registrants from the Manage Registrants page.